Small Business Bookkeeping Tips

  • Accounting Consultancy for Small Businesses № 1

Online Bank Accounts

This first of the small business Bookkeeper tips is that many small business owners do not, but should.

All new entrepreneurs should have as their priority the opening of a new bank account for their business, preferably an online access account, for the separation of corporate funds from personal funds.

  • Accounting Consultancy for Small Business Number 2

Best Accounting Programs and Other Programs

The type of Bookkeeper software you receive will depend on what you need.

Many software providers offer different levels, here are some examples:

  • Cash Book
  • Ledger and the book in cash
  • Ledger, cash book and inventory
  • Ledger, Cashbook, Inventory and Foreign Currency Transactions
  • Ledger, Cashbook, Inventory, Currency Transactions and Outlets


  • Small Business Accounting Consultancy # 3

Company logo

You will need a billing logo, business cards, brochures, and websites.

You do not have to go all out and pay hundreds of dollars for it. There are many online companies that offer a design at very reasonable prices (try to start Fiverr).

  • Small Business Accounting Tips # 4

Monthly financial reports

It is amazing how many entrepreneurs have no idea if what they are doing is working until it’s too late, that is they suddenly found themselves with no money and huge debts.

You can avoid this scenario by proactively updating your Bookkeeper system and reporting at least once a month.

  • Small Business Accounting Consultancy # 5

Employee recruitment

If you use people in your business, make sure you do a responsible job and pay in advance your wages. Employees are based on the fact that they are paid in time to eat and pay their bills.

With each salary, allocate savings to cover the salary wage fee on the employee’s salary. I’m not your money. It belongs to the government.

  • Tips for Small Business Accounting No. 6

Introducing new systems

Currently, many new software packages have been introduced that help small businesses to work better, work faster, are more efficient, and improve financial results, and so on. Fantastic help to optimize business processes and developers work hard to make them work properly but the introduction of too many new systems close to each other can be really overwhelming for employees and boring for the business owner / manager.

  • Tips for Accounting for Small Businesses: # 7

Your accountant needs you

Are you a small business owner using an office administrator to keep accounting records? Do you think it’s wonderful, because everything he says about the books sounds like he knows what he was doing and at least you do not need it? Verifying reality just because your accountant knows more than you about Bookkeeper, does not necessarily mean that it is done well.

  • Tips for Small Business Accounting: # 8

Accounting Outsourcing

If you, the business owner, even double as an office / accountant and you think accounting is too complicated and then outsources.

More and more people are using this outsourcing path:

  • Cost-Effective: Because you pay only a few hours of work per month for your regular salary and
  • Accuracy: Get this professional job done on your accounts to make sure they are correct.

It can take a professional accountant from 2 to 4 hours to process bank transactions in a month, complete reconciliation of bank accounts and prepare a series of reports.

You can outsource Bookkeepers Melbourne what you want. Below is a list of the most common activities that are part of the accounting process.

You can ask a Bookkeeper specialist to perform a task or a combination of activities while you or your office worker perform other tasks. For more detail:

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Manual vs. Automated Bookkeeping Systems-Which is Best?

There are many advantages to both manual and automated bookkeeping systems, your personal preference will dictate which is right for your business. But does one system offer more benefits than the other?

Manual Accounting is it for you?

A manual accounting system is where the bookkeeper or your accountant records any business transactions into a ledger by hand. They can use either a paper ledger or log book by creating sheets in an Excel format for example. The reason it is called manual is because the process is recorded individually by hand.

If you trust your bookkeeper implicitly and know they are accurate and reliable then manual bookkeeping may be the way forward. You can choose a single entry or dual entry system depending on the size of your business and your requirements. The bookkeeper will know exactly what they have logged and have a great insight when explaining the process to other members of staff. It is also a fail-safe way to ensure, if your computer systems went down, there is no need to panic as everything has been logged and all figures are safely tucked away in the ledger.

But what happens when your bookkeeper is on leave – do you have someone else to record the information so you don’t fall behind? Would it be easier to have a computerized automated bookkeeping system which is simple to use and explains everything to you as you go along?

Automated Bookkeeping

An automated bookkeeping system allows users to enter any transactions into the program just once, then accounts are updated automatically. An automated system checks supplies, cash incomings and outgoings and transactions. You don’t have to do much as the computerized process checks it all for you.

You can check the ledger details by time periods, say you were looking to bring up records from September 1st – 30th you simply type in the dates and all of your transactions for those dates will appear on your screen. It is an accurate way to bookkeep, it detects any errors and any figures which have been logged incorrectly. If you need to take reports to a meeting, or put files together for your company tax returns, then it is easier to print off the pages for the time period you need. With a manual system, even with the most experienced bookkeepers they would need to locate the dates, and information required and compile it manually into a report format. It can be time consuming and if you are working to a deadline it can put a lot of pressure on your bookkeeper.

If you are not a ‘figures’ person by nature and anything to do with accounting scares you,you could hire a bookkeeper to look after things for you, whether they work on a manual system or input everything into your automated process.

Realistically, the best of both worlds would be an ideal solution – using an automated bookkeeping system to create the records, then print off an additional copy and place it in a manual ledger, you then have a backup for all transactions and reports and everyone will be aware of the process.

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